Add a signature to a mailbox

Give a mailbox its own signature in Edit sender, fill it with the sender's name, title and company, and check it in the preview.

A signature is the short block under an email: your closing line, your name, your role and maybe a link to your website. In Argorant every mailbox can have its own. You write it once with a few variables, and each mailbox fills in its own name. The signature only shows up where you place {{signature}}, and in replies. Nothing is added to your campaigns on its own.

Add the signature

Open Inboxes and find the mailbox.
Click the three dots at the end of its row and choose Edit sender.
Scroll down to Signature, below Cold emails, Warm-up and Sending.
Fill in Title and Company if you want them in the signature, for example Head of Growth and Northwind Supply.
Write the signature in the Signature box. If the box is empty, Start from an example fills in a good first version.
Check the Preview under the box. It shows the signature exactly as this mailbox will send it.
Click Save signature.

The Signature part of Edit sender with Title, Company, the signature text, the variable buttons, the Use only in replies switch, the preview and Save signature — The Signature part of Edit sender. Title and company (1), the text (2), the variable buttons (3), Use only in replies (4), the preview (5) and Save signature (6).

The signature saves on its own with Save signature. Save sender at the bottom of the dialog saves the other settings, such as the daily limit and warm-up, and does not touch the signature. You can do both in one visit.

The variables

A signature is fixed text with four variables. Click a variable under the box to put it where your cursor is, or type it.

Variable	Where the value comes from	Example
`{{first_name}}`	The first word of the mailbox's Display name in Edit sender.	Anna
`{{last_name}}`	The rest of the display name.	Weber
`{{title}}`	The Title field of this mailbox.	Head of Growth
`{{company}}`	The Company field of this mailbox.	Northwind Supply

So this text

Best,
{{first_name}} {{last_name}}
{{title}}, {{company}}

becomes this for a mailbox named Anna Weber:

Best,
Anna Weber
Head of Growth, Northwind Supply

A line whose variables are all empty is left out. If a mailbox has no title and no company, the third line simply disappears, without a stray comma or an empty line. To change the name itself, change the Display name at the top of Edit sender and click Save sender.

Plain text or HTML

Above the box you choose Plain text or HTML. Plain text is right for almost everyone. Each line you type is a line in the email.

Format	What you write	Good for
Plain text	Lines of text. A link is written as `[label](https://...)`, for example `[northwind-mail.example](https://northwind-mail.example)`.	Almost every signature. It reads like a person typed it.
HTML	Simple HTML with links, line breaks, bold and italic. Everything else, such as images, colours or tables, is removed when you save. In the email, the text, the line breaks and the links are what counts.	A signature you already have in HTML and want to paste as it is.

What happens with links when the email goes out is explained in Use {{signature}} in campaigns and replies.

Use only in replies

Every signature has the switch Use only in replies, and it is on by default. While it is on, replies carry the signature and {{signature}} in a campaign email stays empty. Turn it off if you also want the signature in campaign emails that use {{signature}}. Why the default is on is explained in Use {{signature}} in campaigns and replies.

Which signature a mailbox uses right now

At the top right of the Signature part you see where the mailbox's signature comes from.

You see	What it means
This mailbox's own signature	The mailbox has its own text. It wins over everything else.
The workspace default signature	The mailbox has no text of its own and uses the default from Settings. A box In use now shows it with this mailbox's name.
The agent's signature	An AI agent answers the replies of this mailbox's campaign and has its own signature.
No signature	Nothing is set anywhere. `{{signature}}` stays empty.

Edit sender for a mailbox without its own signature, showing The workspace default signature and the In use now box — A mailbox without its own text. The line at the top (1) says the default is used, and In use now (2) shows it with this mailbox's name.

A mailbox can also keep only its own title and company and no text. The text then comes from the default, and this mailbox's name, title and company fill it. See Default signature and agent signatures.

Change or remove it

To change it, edit the text and click Save signature again. Emails sent after that use the new version, usually within a minute.
To remove it, click Remove signature. The mailbox then uses the default signature, if there is one. You see the notice This mailbox now uses the default signature, if there is one.

Rules and limits

At most 2,000 characters.
One fixed version. Spintax such as {Best|Cheers} is not allowed in a signature. The editor says A signature is fixed text: write one version, without {a|b} variations.
Only the four variables above. Any other variable is refused with a short note under the box, and so is {{signature}} inside a signature.
Variables need two braces on each side, like {{first_name}}.
Only the workspace owner and admins can change mailboxes, and so their signatures. Members see the signature but cannot edit it.

Common mistakes

The signature never shows up in campaign emails. Either the email has no {{signature}}, or Use only in replies is on, which is the default.
The wrong name appears. The name comes from the mailbox's display name. Fix it in Edit sender and save the sender.
Title and company are missing. They are set per mailbox. Fill them in here, or for many mailboxes at once with Set one signature for many mailboxes.